SENIOR GRANTS PRE-AWARD SPECIALIST

SENIOR GRANTS PRE-AWARD SPECIALIST 

PERMANENT 

HEAD QUARTERS; WOODSTOCK 

The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa. 

We have fantastic job opportunities across our businesses for talented people wanting to realize their full potential. Could that be you? If so, we invite you to explore the possibility of joining us to play your part in Desmond Tutu Health Foundations’ exciting future. 

The Desmond Tutu Health Foundation is currently recruiting for an experienced Senior Grants Pre-Award Specialist to ensure smooth budgeting process by managing day-to-day pre-award activities, including preparation of, and accurate costings for, grant applications, as well as to ensure compliance with funder terms and conditions, and provide advice and support to the Principal Investigators and researchers in the preparation of funder applications, working with them to complete funder application forms and liaising with external sponsors. Managing the organization pipeline and highlighting opportunities for funding to contribute to organizational sustainability. 

  The position is based at the DTHF Head Quarters in Woodstock. 

Minimum Requirements: 

• Degree in finance  

• Minimum of five years hands on experience,  working in a research grants environment developing budget 

• Minimum of five years hands on experience managing staff 

• Computer literacy in Ms Office Excel (Advanced) 

• Minimum 3 years working knowledge of SAP or similar financial package 

• Experience drafting Standard Operating Procedures and Policies 

• Excellent verbal and written communication; proficiency in English 

• Ability to work methodically, efficiently and meticulously 

• Strong planning and organizing skills and deadline driven 

• Problem solving and decision making skills 

• Ability to multitask, work under pressure  

• Ability to work independently and accurately with minimal supervision 

• Excellent work standards 

• Client focused 

Advantageous: 

• Professional Finance qualification  

• Valid code 08 driver’s license  

Responsibilities:

• Day-to-day administration and management of all budgets in the pipeline 

• Understand, interpret and advise on donor/funder budget requirements 

• Review synopsis of the protocol and compile a detailed budget with justification in line with funder’s requirements and restrictions 

• Coordinate with collaborating departments and external institutions in the preparation of grant proposals to ensure that all costings and justifications are completed in a timely manner to enable consolidation of the application

• Ensure all applications meet the Organisation criteria with respect to overheads and cost recovery, and advising of full economic costing where appropriate

• Maintain communication with all relevant role players to address questions, concerns and ensure budget and due diligence tasks and deadlines are adhered to 

• Ensure that budgets are submitted in line with funder requirements and within the required deadlines 

• Develop Strategic and operational budget for DTHF (in collaboration with Exco and RMO)

• Attend the Faculty Meetings to provide PIs with updates on pipeline

• Review award letters against application submitted and raise any variances with the PI or CEO to confirm that the project can be accepted and the study can be carried out within the revised budgets 

• Develop Site strategic and operational budget in collaboration with GFO and CRS Leads 

• Ensure contract tracking system is updated 

• Day-to-Day management of Pre-Award Specialist 

• Any other tasks and duties that may be appropriate to this position 

Shortlisted candidates will be required to complete a competency test.

Remuneration, depending on qualification and experience. 

Values fit:   Passion Innovation Progress Integrity Respect Excellence

Submit a detailed cover letter, updated CV with certified copy of highest qualification and details of two (2) current contactable referees by 16 August 2024. Incomplete applications will not be considered.

If you are a foreign national applying for this position please attach a copy of your work permit to your application.

Only short-listed candidates will be contacted. 

If you have not heard from us within four weeks after the closing date please consider your application as unsuccessful.

We are committed to equity in our employment practices. It is our intention to appoint individuals with the aim of meeting our equity objectives. We reserve the right not to appoint if no suitable candidates are identified.

I understand and accept that by applying for this position, I authorized DTHF to process my personal information in accordance with its internal operational requirements. 

I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification. 

This job may be removed before it expires.