Governance and Compliance Administrator

Governance and Compliance Administrator

  • 1 available positions

Ad type


Governance and Compliance Administrator

  • Location

    Centurion, Gauteng, South Africa

  • Industry

  • Date Posted

    4 months ago

  • Apply Before

    12 May, 2023


Job Title


Governance and Compliance Administrator   



Higher Health Head Office, Centurion

About the Role



The objective of the Governance and Compliance Administrator to assist HIGHER HEALTH’s Operations team and reports to the Director of Operations.


Key Responsibilities:


Governance and Compliance Administration 

  • Assist Operation Team with preparation for departmental strategy and operational planning activities.   

  • Coordinate internal stakeholders to ensure that organisational performance evidence is submitted, verified, and archived appropriately.  

  • Distribution performance verification reports to internal stakeholders and schedule feedback discussion sessions

  • Prepare meeting reports and distribute to stakeholders, follow up action items and consolidate final action statuses for the unit.

  • Regularly provide compliance health checks to the National Compliance Coordinator and DOO 

  • Maintain all financial and governance records relating to donors and grantees. 

  • Prepare and submit monthly compliance reports to management.


Record Keeping

  • Develop an electronic filling requirement process and ensure that it is aligned to the physical filling process. 

  • Socialise staff to store company information on the intra-net for transparency and open communication.

  • Develop guidelines and protocols for file management in collaboration with the IT Department

  • Develop user access control processes on documents. 

  • Initiate a quality management process for Higher Health 


Administration Support

  • Monitor budget spending for the unit and ensure that all expenditure is allocated to the correct cost centre. 

  • Coordinate activities across subunits to prepare for internal and external audits and compliance routines.

  • Monitor compliance to internal policies, procedures and guidelines and donor requirements. 

  • Verify requisitions and ensure compliance to policies before any authorisation of expenditure in the department.

  • Provide administration support to communications and events of Higher Health programmes as and when required.

  • Assist in validating quotations where necessary. 

  • Process purchase requisitions / orders in the ACOS System  

  • Ensure that the purchase orders and contracts are supported by all the necessary documents, including, recently approved purchase order, supplier quotes where necessary, photos where necessary, etc

  • Administer contract performance, including delivery, receipt, warranty, damages, and insurance.

  • Pay as per agreed terms and get refunds where relevant.


Office Management 

  • Manage DOO office diary. 

  • Facilitate travel for Staff in Operations 

  • Manage attendance of meetings as well as the recording and approval of minutes of meetings for projects implemented by the Department. 

  • Collaborate with other functional units to obtain user requirements for Operations including IEC material, upcoming events or any programme needs identified. 

  • Ensure that Departments submit their monthly reports on time and follow up on any unmet targets to ensure reporting is comprehensive.

  • Any other duties as requested by the DOO and the Operations Team from time to time.




  • A post matric qualification at NQF level 6 in commerce or related fields.


  • At least five (5) years’ experience in an NGO/ grant making environment. 

  • Experience of managing projects 

  • Demonstrated experience in facilitating governance and compliance business processes.

  • Sound Finance and Programme Management and Grant Management Systems, Sound inter-personal and communication skills

  • Demonstrate evidence of managing projects 

  • Excellent analytical and report writing skills. 

  • Strong planning, organizing and implementation and monitoring programme deliverables. 

  • Demonstrated administrative, and communication skills. 

  • A strong understanding of Higher Health and Youth Development Programmes 

  • Ability to prepare review basic financial and programmatic reports. 

  • Excellent knowledge of MS Office, particularly MS Excel, Word and PowerPoint, and proficiency in use of Pastel Partner accounting package is required. 

  • Experience in donor funded programmes will be advantageous.


Behavioural Attributes

  • Good Interpersonal skills and confidence

  • Good oral and written communication skills

  • Good interpersonal skills

  • Attention to details.

  • Maintain high level of confidentiality.

  • Ability to utilize available data to provide appropriate recommendations.

  • Ability to multi-task combined with ability to prioritize tasks and ability to learn quickly.


Interested applicants are invited to apply for the position and should submit an application/motivation letter, and CV and attach relevant qualifications to ; indicate the name of the position “Governance and Compliance Administrator ” and “Location” in the subject line. 


Closing date: 12 May 2023


Should you not receive response within 6 weeks of the closing date, please consider your application to be unsuccessful.





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