Monitoring and Evaluation Coordinator

Who we are?
ActionAid is an international anti-poverty agency formed in 1972. We are a partnership between people in poor and rich countries working together to end poverty and injustice. Today we are working with over 15 million of the world’s poorest and excluded people in over 45 countries worldwide to secure their rights to a life free of poverty and injustice, and with the support of half a million donors and supporters.
ActionAid South Africa (AASA) is a South African-based NGO with a footprint in six of the country’s provinces namely, Gauteng, Mpumalanga, Limpopo, Western Cape, Northern Cape and KwaZulu-Natal. AASA is part of the ActionAid global federation, with special focus on projects addressing challenges of gender-based violence and unpaid care work, promoting women’s economic empowerment and advocating for gender responsive public services.

Summary of the Role
The M&E Officer will support the Programme Manager in all data collection, analysis, and learning activities to help ensure accountability and efficiency from start to finish for all programs and projects, both new and established throughout. The M&E Officer will work closely with Program teams to assess field conditions, support capacity building initiatives, and facilitate the collection of quality data under the supervision of the Programme Manager. Additionally, s/he will replace or work with other members of the team, as need be, on grants writing and set up, follow up of program expenses and indicators, implementation of processes, standard operating procedures and any other tasks given to her/him by the Programme Manager.

Essential Functions
• Support the development and roll out of Monitoring and Evaluation plan, guidelines, plans or tools to guide quality Monitoring and Evaluation in the projects.
• Regularly review Monitoring and Evaluation plans, tools and other documents such as results matrices, reporting templates etc (as may be necessary in coordination with relevant colleagues or partners)
• Conduct periodic site visits to project sites, to ascertain and promote adherence to agreed standards and timelines of implementation, create greater awareness of reporting.
• Prepare periodic internal and/or donor reports by providing Monitoring and Evaluation data and content, ensuring that results are aligned to indicators outlined in results matrices and that reports are results based to improve quality of reporting.
• Provide feedback to project managers for programme revisions and amendments based on monitoring or evaluation findings.
• Contribute towards the strengthening and deepening of monitoring and evaluation functions in AASA through regular monitoring checks of projects.
• Provide capacity building on Monitoring and Evaluation in AASA to staff including through training, mentorship, coaching and sharing of information.
• Prepare for project inception attend inception meetings and develop work plans.
• Assist with project planning and preparation to facilitate a smooth implementation of project activities.
• Assist with materials development in the form of programme theory and logic models, monitoring and evaluation data collection instruments, training manuals and presentations.
• Manage primary data collection for projects as required.
• Identify gaps within AASA projects and implement quality improvement plans to address identified gaps.
• Perform such other duties as may be assigned by the supervisor.

Education/Experience Requirements
• University Degree in any of the following areas: Monitoring and Evaluation; Community or International Development Studies, Project Planning and Management, Development Economics; Demography or Development Statistics, Project Management or Business Administration, or other related social sciences with at least three years of experience
• Applicants holding a specific Monitoring and Evaluation training certification in Monitoring and Evaluation in addition to the above general areas of training will be considered favourably.
• Proven knowledge and experience on Monitoring and Evaluation methods and Monitoring and Evaluation data and information management is required. (Such as a certificate indicating specific training on Monitoring and Evaluation).
• Possess at least some basic knowledge and experience in research methodology.
• Knowledge of project cycle management, administration and evaluation concepts and procedures.

Application Procedures
If you meet the requirements, send your CV, motivation cover letter to sakhile.zungu@actionaid.org no later than 18th May 2023. You are requested to highlight in the motivation letter how specifically you meet the criteria for this role indicating which position you are applying for.

While we value all applications, we can only respond to short listed candidates. While all applicants will be assessed strictly on their individual merits, qualified women are especially encouraged to apply.