Provincial Office Manager Area

Job Title: Provincial Office Manager Area

Western Cape x1 

Job overview/description
Responsible for the provincial management of donor programmes, driving the performance of the provincial teams to ensure all targets are achieved. Management and Oversight of provincial teams. 

Responsibilities
 Develop and Manage provincial annual performance plan
 Develop monthly site-level work plans.
 Effective management of the HEN Programme Centres
 Effective management of the SUCCEED Programme centres
 Effective Management of the KFC nutrition programme
 Manage and coordinate key events in the province
 Addressing critical programmatic challenges and bottlenecks.
 Manage head counts and overtime within agreed budgets
 Maintain effective leave planning and absenteeism management
 Recruit the right talent, with the right skills, knowledge and values
 Review performance in discussion with employees, agree ratings and set goals for new period
 Continuously communicate and provide constructive feedback and coaching to employees
 Take fair and appropriate disciplinary action where required
 Adhere to OHSA requirements e.g. PPE, training, safety reps, administration, meetings
 Effective Management of the provincial staff, i.e. Community Worker, PSGL`s and Volunteers
 Ensuring that staff supervisory weekly meetings take place
 Manage and develop relationships with Massmart and KFC stores in the province
 Formalising and maintaining partnerships and networks with government structures and other service providers.
 Attending Stakeholder meetings.
 Manage provincial budget and resources
 Develop, maintain and manage a supplier database
 Develop, maintain and manage an asset register for the equipment purchased for ECD centres & Provincial Office
 Ensure that weekly plans and monthly reports are done timeously
 Monitor data and service quality.
 Communicate weekly progress of implementation with Senior Program Manager.
 Submit Monthly Progress Reports.
 Report to the Senior Programme Manager on all key meetings in the province

 Minimum requirements 

Qualifications
 Matric and Diploma/Degree in Education/Project Management
 Certification in Project Management
 ECD Skill Programmes
 Facilitation Short Courses will be advantageous

 Skills
 An analytical thinker with excellent problem-solving skills;
 Work well in a changing environment;
 A friendly approach
 Ability to relate to people from a wide range of backgrounds and to engage with targeted groups and cultural groups;
 Commitment and enthusiasm;
 Sincerity, patience, tact and the ability to earn the trust of others;
 Excellent listening skills and confidence in talking to people both in groups and on a one-to-one basis;
 Able to maintain a high level of confidentiality at an organisation, staff and beneficiary level;
 Committed and motivated to preventing and advocating for ECD Policies and Procedures;
 Non-judgmental, trustworthy and empathetic personality;
 Discrete and confidential;
 Willingness to work with a team in challenging environments;
 Ability to travel as and when required;
 Excellent organisation and interpersonal skills;
 Excellent coordination, team development skills essential;
 Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications;
 Ability to work effectively as a team member and independently;
 Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines;
 Demonstrated experience in budget and financial management;
 Excellent written and verbal communication skills;
 Excellent critical and creative thinking and analytical skills.

 Computer Knowledge
 MS Word
 MS Office
 Powerpoint
 MS Outlook/Teams
 Zoom 

Experience
 A minimum of 1 years’ work experience in community-based programmes
 Experience in working in the field with children, parents and communities provincially advantageous
 Drivers licence with own vehicle 

Employment Type: Fixed-Term Contract Closing Date

Closing date is 9 June 2023. 

Submit applications to Gao Segoe at: gao.segoe@hopewwsa.org