Terms of Reference: Head of Programme Management

Terms of Reference:

BACKGROUND

The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization, headquartered in Geneva, Switzerland, with offices in Austria, South Africa, Colombia and Malta, and a globally dispersed Secretariat working in around 40 countries. GI-TOC comprises a network of more than 500 independent global and regional experts working on human rights, democracy, governance, and development issues where organized crime has become increasingly pertinent. GI-TOC provides a platform to promote greater debate and innovative approaches as the building blocks to an inclusive global strategy against organized crime. GI-TOC commissions and shares research globally; curates a robust resource library of 2,000 reports and tools specific to organized crime; and uses its convening power to unite both the private and public sectors against organized crime. 

JOB SUMMARY

The Head of Programme Management is a newly created role within the organization, who will be responsible for the administrative management and oversight of the organisation’s projects/programmes to ensure successful planning, budget management, administration and reporting of the projects, in line with donor requirements.

Main responsibilities and specific tasks

1. Work closely with senior leadership to ensure projects/programmes run smoothly;

2. Review grants, tenders and contracts in concept and for submission to ensure that they are designed effectively, efficiently and in line with donor requirements and best practices;

3. Manage project budgets and financial forecasts, ensuring responsible allocation of resources;

4. Design and implement standardised policies and processes for grant management in line with best practices;

5. Ensure compliance with relevant regulations, policies, and quality standards;

6. Interact with finance and personnel department to ensure the smooth management of contracts and expenditure;

7. Establish and maintain strong relationships with external partners, particularly donor counterparts for grant management;

8. Build and develop the capacity of the programme management team, as well as the broader programme administrative and management capacity across the organization;

9. Part of central administrative system within the organization;

10. Oversight of Grant Officers/Managers.

Requisite skills and experience

The successful candidate will be able to demonstrate the following experience and skills: 

1. Minimum of 8-10 years of relevant experience in program or project management

2. Experience in managing EU grants and ensuring compliance is a must; experience with managing other international donor portfolios is highly recommended;

3. Fluent in English and any other language is a plus;

4. Experience in budgeting and financial management, including relevant specialised qualifications;

5. Bachelor’s degree in business management or similar;

6. Strong leadership skills and the ability to motivate and guide a team;

7. Ability to work effectively with colleagues that are remote, in different locations and time zones, with a strong client orientation and relationship building;

8. Strategic thinking and problem-solving abilities;

9. Ability to work in a fast-paced, dynamic environment and manage multiple priorities.

GI-TOC operates a flexible working environment and encourages staff to achieve a suitable work life balance and supports professional development and learning. 

Please send your cv together with a cover letter and contact information of three professional references to the following e-mail:  jobs@globalinitiative.net by 3 October 2023. Please put “`Head of Programme Management” in the subject line. 

Starting date: As soon as possible

Only short-listed candidates will be contacted.