• Location

    South Africa

  • Industry

  • Date Posted

    2 weeks ago

  • Apply Before

    16 Apr, 2024

  1. Job Title – Programme Officer: Capacity Enhancement & Organisational Development  


Through its programme support activities, this role is responsible for coordinating the capacity strengthening programme in support of women’s leadership and the wellbeing of community organisation’s/ communities.  

The Programme Officer: Capacity Enhancement & Organisational Development The successful candidate will be responsible for strengthening the organisational and technical capacity of community-subgrantees in fields such as governance, HR, financial management and sustainability, administration, monitoring and evaluation, advocacy among other areas.  

Organisational assessment and planning 

  • Design and/or source institutional assessment tools to facilitate the diagnostic process.   
  • Conduct organisational capacity assessments by gathering, collating and analysing data and information. 
  • Design appropriate organisational capacity building programme s, plans and interventions with the overall aim of strengthening each institution. 
  • Agree programme deliverables, targets and budget at planning. 

Capacity Building and Technical Assistance  

  • Provide ongoing technical advice and support to CBOs in building organisational capacity and accountability.  
  • Based on needs of the organisation, design and develop technical programme content and training materials.  
  • Facilitate workshops and training sessions to impart knowledge and  build skills and competencies of the organisations.  
  • Co-ordinate logistics including scheduling, communication coordination, and logistics for meetings. 

Contract Management  

  • Develop terms of reference for the procurement of specialist, advisory services, where required.   
  • Request proposals and appoint service providers per Hlanganisa’s Procurement policies and procedures.  
  • Build and maintain a data base of service providers that can be accessed for future projects, ensure regular vetting and verification of credentials.  
  • Monitor service provider contract delivery, ensuring achievement of agreed targets, aligned with budgets and timelines. 

Programme Monitoring 

  • Monitor progress of interventions, conducting site visits, attending meetings, workshops and other stakeholder sessions.       
  • Ensure that overall programme deliverables are monitored ensuring timeous delivery, at the required level of quality and within agreed budgets. 
  • Prepare  and submit timeously monthly programme progress reports. 
  • Monitor the approved budget and expenditure according to approved limits. 
  • Build active communication channels, serving as a liaison between field and home office stakeholders.  

Knowledge Management  


  • Write, edit, and proofread various programme materials for internal and external publication. 
  • Draft and write about Programme best practice, lessons learnt and success stories for external dissemination to appropriate audiences. 

Project Administration 

  • Liaise rants unit in the maintenance of the grants management system ensuring updated data and information.   
  • Co-ordinate project visits by liaising with internal and external participants, co-ordinate travel and logistics for visits by co-ordinating and booking flights, venue, car hire and accommodation as per plan. 
  • Work closely with internal grants management staff in monitoring grant requests, interim and final reporting requirements, and maintaining correspondence with grantees. 
  • Tertiary qualification in a relevant field.
  • 3 – 5 years programme /project management experience.
  • Demonstrated experience in organisational capacity building for CBOs.
  • 3 years in Training Organisational Development, Small business development.    
  • Proven track record in training, facilitation and coaching.    
  • Previous work experience in the NGO sector, working with funders and government and CBOs.
  • Excellent writing skills and presentation skills.
  • Strong interpersonal and communication skills including influencing, negotiation and coaching.


2.  Job Title:                     Office Manager            

Reporting to:              SM: Finance and Administration 


The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • HR admin -   maintain office policies, staff files, performance records, etc.
  • Organize office operations and procedures
  • Manage relationships with vendors, service providers, and landlord, 
  • Manage contract and price negotiations with service providers
  • Provide general support to visitors
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the organisation
  • Assist in recruitment and arrange orientation and training to new employees
  • Coordinate staff training and development in conjunction with line managers
  • Participate actively in the planning and execution of company events
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Coordinate office staff activities to ensure maximum efficiency
  • Ensure filing systems are maintained and documents are archived when required
  • Ensure security, integrity, and confidentiality of data
  • Oversee adherence to office policies and procedures
  • Implement procedural and policy changes to improve operational efficiency
  • Monitor office supplies inventory and take responsible for shopping
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Maintain a safe, secure, and pleasant work environment
  • Logistical arrangements and support for travellers  

Please send a motivation letter in support of your CV with 3 referees to by 16 April 2024. Please indicate your most recent remuneration package. The subject line should read the role of the applied position. 


Please note that only short-listed candidates will be contacted. If you do not hear from us within 2 weeks of applying, consider your application unsuccessful.