Vacancies

Vacancies

Vacancies

  • Location

    South Africa

  • Industry

    Employment
  • Date Posted

    2 weeks ago

  • Apply Before

    16 Apr, 2024

  1. Job Title – Programme Officer: Capacity Enhancement & Organisational Development  

ROLE PURPOSE 

Through its programme support activities, this role is responsible for coordinating the capacity strengthening programme in support of women’s leadership and the wellbeing of community organisation’s/ communities.  

The Programme Officer: Capacity Enhancement & Organisational Development The successful candidate will be responsible for strengthening the organisational and technical capacity of community-subgrantees in fields such as governance, HR, financial management and sustainability, administration, monitoring and evaluation, advocacy among other areas.  

Organisational assessment and planning 

  • Design and/or source institutional assessment tools to facilitate the diagnostic process.   
  • Conduct organisational capacity assessments by gathering, collating and analysing data and information. 
  • Design appropriate organisational capacity building programme s, plans and interventions with the overall aim of strengthening each institution. 
  • Agree programme deliverables, targets and budget at planning. 

Capacity Building and Technical Assistance  

  • Provide ongoing technical advice and support to CBOs in building organisational capacity and accountability.  
  • Based on needs of the organisation, design and develop technical programme content and training materials.  
  • Facilitate workshops and training sessions to impart knowledge and  build skills and competencies of the organisations.  
  • Co-ordinate logistics including scheduling, communication coordination, and logistics for meetings. 

Contract Management  

  • Develop terms of reference for the procurement of specialist, advisory services, where required.   
  • Request proposals and appoint service providers per Hlanganisa’s Procurement policies and procedures.  
  • Build and maintain a data base of service providers that can be accessed for future projects, ensure regular vetting and verification of credentials.  
  • Monitor service provider contract delivery, ensuring achievement of agreed targets, aligned with budgets and timelines. 

Programme Monitoring 

  • Monitor progress of interventions, conducting site visits, attending meetings, workshops and other stakeholder sessions.       
  • Ensure that overall programme deliverables are monitored ensuring timeous delivery, at the required level of quality and within agreed budgets. 
  • Prepare  and submit timeously monthly programme progress reports. 
  • Monitor the approved budget and expenditure according to approved limits. 
  • Build active communication channels, serving as a liaison between field and home office stakeholders.  

Knowledge Management  

 

  • Write, edit, and proofread various programme materials for internal and external publication. 
  • Draft and write about Programme best practice, lessons learnt and success stories for external dissemination to appropriate audiences. 

Project Administration 

  • Liaise rants unit in the maintenance of the grants management system ensuring updated data and information.   
  • Co-ordinate project visits by liaising with internal and external participants, co-ordinate travel and logistics for visits by co-ordinating and booking flights, venue, car hire and accommodation as per plan. 
  • Work closely with internal grants management staff in monitoring grant requests, interim and final reporting requirements, and maintaining correspondence with grantees. 
  • Tertiary qualification in a relevant field.
  • 3 – 5 years programme /project management experience.
  • Demonstrated experience in organisational capacity building for CBOs.
  • 3 years in Training Organisational Development, Small business development.    
  • Proven track record in training, facilitation and coaching.    
  • Previous work experience in the NGO sector, working with funders and government and CBOs.
  • Excellent writing skills and presentation skills.
  • Strong interpersonal and communication skills including influencing, negotiation and coaching.

 

2.  Job Title:                     Office Manager            

Reporting to:              SM: Finance and Administration 

ROLE PURPOSE:  

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • HR admin -   maintain office policies, staff files, performance records, etc.
  • Organize office operations and procedures
  • Manage relationships with vendors, service providers, and landlord, 
  • Manage contract and price negotiations with service providers
  • Provide general support to visitors
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the organisation
  • Assist in recruitment and arrange orientation and training to new employees
  • Coordinate staff training and development in conjunction with line managers
  • Participate actively in the planning and execution of company events
  • Responsible for developing standards and promoting activities that enhance operational procedures
  • Coordinate office staff activities to ensure maximum efficiency
  • Ensure filing systems are maintained and documents are archived when required
  • Ensure security, integrity, and confidentiality of data
  • Oversee adherence to office policies and procedures
  • Implement procedural and policy changes to improve operational efficiency
  • Monitor office supplies inventory and take responsible for shopping
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Maintain a safe, secure, and pleasant work environment
  • Logistical arrangements and support for travellers  


Please send a motivation letter in support of your CV with 3 referees to  admin@hlanganisa.org.za by 16 April 2024. Please indicate your most recent remuneration package. The subject line should read the role of the applied position. 

 

Please note that only short-listed candidates will be contacted. If you do not hear from us within 2 weeks of applying, consider your application unsuccessful.