Responsibilities: Administrator/Bookkeeper duties include: • Support to Finance Manager to ensure that all stipulated EMG financial, procurement and human resource processes are followed in accordance • Processing and payment of invoices as instructed by the Finance Manager • Capturing of financial entries on QuickBooks • Perform monthly bank reconciliations and project advances • Process journal entries and any other ad hoc duties as requested by Finance Manager and Project Managers • Managing of EMG Petty Cash, including managing receipts and reconciling petty cash records accurately and timeously • Assist Financial Manager in maintaining the EMG Funder Database, EMG Asset Register and EMG Financial Policies and Procedures and Employment Policy and Procedures manuals • Liaise with service providers to ensure upkeep of EMG office maintenance e.g. alarm company, telecommunications and internet service providers, insurance, recycling services etc. • Supporting operational staff with regard to booking of transport, flights, accommodation and venues for official travel in accordance with EMG procurement policy processes • Support to the Board of Trustees, Executive Director and staff for organisational meetings – scheduling, minute-taking and providing refreshments and lunches • Keeping meeting room diary for staff workshops and events • Management and maintenance of official documentation including staff leave records, claim forms, expense forms etc. • Maintaining and updating service provider contacts records • Office security – including keeping record of office key holders and key receipt for key holders • Maintaining the EMG Inventory – asset register management Receptionist duties include: • Managing the EMG switchboard and answering service – answering and transferring telephone calls, taking messages and recording calls accurately • Front of house meet and greet, screening and monitoring all visitors to the office • Responsibility for office postage, courier services, procurement and renewals/registering online for office business etc. • General house-keeping – supervision of EMG office cleaner, ensuring a clean and well-maintained office environment & purchasing of house-keeping materials • Ordering of office stationery and ensuring stationery supplies remain stocked Requirements: • At least 2 years’ experience as a professional receptionist • Diploma/Certificate in Office Administration, or equivalent • Effective communication skills in English (spoken, written, reading) • Competence and experience using Microsoft Office suite (Outlook, Word, Excel) and QuickBooks accounting or any other accounting software • Experience of bookkeeping and financial compliance is an essential requirement. • Additional computer skills would be an advantage e.g. PowerPoint, WordPress • Proven track record of ability to communicate well with people You will be a good fit with the rest of EMG if you are also: • Self-motivated and flexible • Friendly and willing to participate in team activities • Innovative and creative • Fair minded and practical • Speak additional South African languages You should be a South African citizen (or hold a valid work permit). To apply, submit your CV along with a covering letter outlining your suitability for the post to: mandy@emg.org.za Please note: • Only shortlisted candidates will be contacted • Shortlisted candidates will be required to provide at least 3 contactable references Please quote the source of this advertisement in your application – e.g. NGO Pulse Portal For more about The Environmental Monitoring Group go to www.emg.org.za