Administration Assistant

Meat Naturally Africa NPC’s Administration Assistant will support administrative operations in the Mhlathuzi - Mfolozi and Mkhomazi catchment areas. The Assistant will work with Meat Naturally Africa NPC’s Operations Manager to streamline local processes and reporting, apply procedures and ensure local colleagues, Eco-rangers and suppliers provide accurate documentation in a timely manner. The Assistant will provide support to Carbon reporting through to the Field Manager.

We are looking for Administration Assistant that will be based in our Dundee Office – KZN.

The Administration Assistant will have the following key functions:

•Obtain digital copies of all the monthly Eco-ranger timesheets, check, verify and submit to the Operations Manager by the end of the first week of the following month, for payment.

•Keep an updated record of all the Eco-rangers, per Association and inform the Operations Manager of any / all changes, providing digital copies of the required documentation.

•Ensure all the Eco-rangers’ contracts, supporting documents, PPC handover forms, are obtained and kept on record (digitally) and the originals are included in the Association’s Business Binder.

•Ensure all Associations signed RSA’s, Constitutions, Committee Members’ Information, Association Members List, Maps, various Annual Plans, Records & Reports are obtained, kept in digital format and the originals are included in the Association’s Business Binder.

•Arrange distribution of the Eco-rangers’ PPC and keep an updated record of the PPC issued.

•Where Eco-rangers resign or are dismissed, ensure that the PPC is returned and stored at the offices. Inform the Operations Manager of this employment change and work together to re-issue the PPC to a new / another Eco-ranger.

•Process all supplier invoices for payment through to the Operations Manager.

•Carbon support

           •Monthly review of Survey123 report submissions from extension officers, including meeting reports and ad hoc reports.

           •Compiling summaries of reports received, based on the report summary template, to inform feedback to implementing partners on a regular basis                 and to escalate any issues identified in the reports.

           •Maintaining records of meeting frequency for each farmer association based on Survey123 report submissions.

•Matric

•Office Administration qualification or relevant

•2 years secretarial or admin experience

•MS Office

•Excellent communication, organizing and time management skills

Please forward your detailed cv to gloria.zitha@meatnaturallyafrica.com . Closing date is 22 JULY 2025. If you do not hear from us within 14 days after the closing date, please consider your application unsuccessful.