Barloworld Empowerment Foundation

Roles and Responsibilities

 Program Implementation, Coordination & Grant Administration

• Review and evaluate incoming proposals and acquire supplementary information/research as needed.

• Capture grant project information on the grant system accurately.

• Filing of all documentation (electronic and paper) in accordance with the BWEF record filing protocols and systems.

• Write reports and analyses of programmatic activities.

• Complete administrative duties within the programs team including database management and grants administration.

• Participate in other BWEF programs and projects as required.

 Program Reviews, Monitoring, Evaluation, Program Learning and Reporting

• Support monitoring of the programs in the field and documentation of quantitative and qualitative achievements and lessons learned.

• Ensure quality and timely submission of quarterly and annual reports or required Projects and Programs Performance Reports as per the desired standards and guidelines.

• Ensure compliance with internal policies and procedures of approved Programme and Project plans. 

• Ensure that all program administrative work completed is accurate and performed within agreed timelines.

 Research & Advocacy 

• Under the supervision of the PM, the PO will research emerging Community Development Practices to inform BWEF’s Strategy.

• Collate BWEF community partner insights and academic research to populate the BWEF Knowledge Archive.

 Stakeholder Engagement - Communication & Representation

• Create and maintain connections between grantees, BWEF, and other relevant stakeholders.

• Produce program content for the website and share with media and communication for modification and publishing.

• Support networking with other funders/donors, foundations, and other relevant organisations to develop grant-making and programmatic partnerships and collaborations.

• Plan and conduct travel and other outreach activities to enhance and sustain existing and future networks with potential grantees in line with the organisation’s travel policy and procedures.

 Strategic Partnerships and Networking

• Support Program Manager to strengthen strategic partnership networks in BWEF’s collaboration areas.

• Provide support to the networks for building the capacity of themember/partner organisations.

• Ensure effective information flow and communication with stakeholders.

 Financial Administration (related to Grant Administration)

• Support the preparation of the program's budget.

• Administer and monitor partner grants and related tasks.

• Implement program expenditures and ensure alignment with Financial                          Policies and Procedures.

• Monitor and advise on program and project spending as per organisational processes and procedures.

• Work closely with the Finance department to monitor expenditure.

Person Specification

Education & Certifications

• Bachelor’s Degree in Humanities, Social Sciences or Development Studies, Economics, Political Science, History, Public Policy, or Sociology (Post Graduate Qualification in the relevant field will be an added advantage). 

• Training in Project Planning and Management.

Essential Experience

• A Minimum of 3 years relevant experience, preferably in the NGO sector.  

• Demonstrated experience of working in an environment with a variety of stakeholders.

• Experience in Project Management.

• Experience working in the Grant-making Sector will be an added advantage.

Essential Knowledge

• An understanding of partnering and empowering Communities - Based Approach to Development and programming issues and policy work at country, national, and international levels.

• Sound and up-to-date knowledge of development concepts, methodologies, and techniques including demonstrated understanding of Communities- Based Approaches.

• Sound understanding of the political, social, economic, and historical environment in which BWEF operates.

• Basic understanding of Budgeting and Financial Management.

• Basic knowledge of Monitoring and Evaluation methodology.

Essential Skills

• Leadership Skills

• Capacity for Strategic Thinking

• Excellent presentation, communication, and negotiation skills

• Networking, influencing, and interpersonal relationship skills,

• Crisis management and conflict resolution,

• Planning, organisation, time management, and coordination

• Fluency in written and spoken English and the ability to speak in two other official language/s.

• Proficiency in MS Office

Ability

• Work on own initiative with minimum supervision.

• Work under pressure and tight deadlines.

• Willingness to work beyond official working times.

• Travel frequently

Personalities

• A self-starter who is creative, diplomatic, mature, and decisive. 

• Adaptable and able to work with people from different cultural backgrounds and education levels.

• Reasoned judgment and integrity.

• Strong attention to detail.