Data Capturer and Linkage Officer

Job Title:

Data Capturer and Linkage Officer 

Purpose:

To capture information from hard copies to electronic systems, e.g. excel, access & DHIS ensure that the information that is captured is accurate and of a good standard. The incumbent will also be expected to provide linkage support to those beneficiaries identified with certain vulnerabilities in the risk assessment phase, they are successfully linked to treatment and care.

Department:  

  Monitoring, Evaluation and Learning Unit

Location:

 Kwa-Zulu Natal (Zululand district – Vryheid campus)

Main Functions 

1. Data Capturing 

1. Enter and complete information from enrolment forms, core package forms, and service plans accurately.

2. Count and capture enrolments forms, core package forms, and services plans on the MyHope web system and Excel sheets

3. Ensure biomedical forms are completed accurately 

4. Count and capture biomedical forms on Excel sheets

5. Count and capture Consent forms, Reach Registers, and Risk Screening forms on the Reach Excel sheet

6. Support the Provincial Monitoring and Evaluation Coordinator in the completion of the statistical reports to HIGHER HEALTH

7. Count and capture entries relating to both the Global Fund Program and other HIGHER HEALTH Programmes as directed by the PMEC and or Regional Manager

8. Ad hoc tasks related to data management

9. Consistently check work for accuracy and completeness

10. Ensure beneficiaries' linkage to care 

1. Linkage activities 

1. Fast track initiation counselling 

2. Coach on the importance of initiation

3. Record clients not ready for same-day initiation

4. Follow up on whether clients were initiation

5. Follow up on missed appointments

1. Administration 

2. Responsible for storing and filing completed information and maintaining records of work tasks and completed documents

3. Performs many different administrative tasks such as word processing, filling out paperwork, and maintaining records and files

4. Attend to telephone queries

1. Operating Equipment

1. Operate a variety of machines and equipment such as computers with a variety of systems, keyboards, scanners, printers and copy machines

2. Knowledge of specific software and programs for data entry tasks

3. Keys information directly into the computer, and can also be required to scan documents and fill in any missing information

4. Responsible for loading compliance machines with required materials including paper, disks, tapes, etc.

Requirements:  

   Qualification 

1. Grade 12

2. Basic counselling skills as an added advantage

3. Any related qualification

   Experience

1. Experience in organizing and providing administrative assistance 

2. Experience with the MyHope database system and Global Fund monitoring would be an added advantage

3. Excellent record-keeping and filing system

4. High level of computer literacy primarily in Microsoft Office Packages (Word, Excel, PowerPoint

5. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and deadlines

Behavioural competencies: 

1. Ability to achieve high-performance goals and meet deadlines in a fast-paced environment

2. Attention to details 

3. Goal oriented

4. High level of computer literacy primarily in Microsoft Office Packages (Excel, PowerPoint and Word) 

5. Ability to work well under pressure and to maintain effectiveness during changing conditions

6. Flexible working hours including weekends as required

Interested applicants are invited to apply for the position and should submit an application/motivation letter, and CV and attach relevant qualifications to Recruitment@higherhealth.ac.za; indicate the name of the position “Data Capturer and Linkage Officer  ” in the subject line. Closing date: 17^th of April 2024. 

Should you not receive a response within 6 weeks of the closing date, please consider your application to be unsuccessful.