Training should be held at the following locations in the Northern Cape, with the specific number of participants. 

1. Steinkopf          66
2. Port Nolloth      62
3. Hondeklipbaai   27
4. Concordia         18
5. Leliefontein       32
6. Nourivier          21
7. Tweerivier        24
8. Kharkams         26
9. Paulshoek         29
10. Kamieskroon     22
    Spoegrivier       25

• Total participants      352

1. Submission Details 
   1. Deadline. Proposals must be received no later than 16h00 SAST on 8 November 2024 Late submissions will not be accepted. Proposals must be submitted via email to csaprocurement@conservation.org All proposals are to be submitted following the guidelines listed in this RFP. 
      
      
   2. Validity of bid 30 days from the submission deadline
      
      
   3. Clarifications. Questions may be submitted to mrossouw@conservation.org by the specified date and time in the timeline below. The subject of the email must contain the RFP number and title of the RFP. CSA will respond in writing to submitted clarifications by the date specified in the timeline below. Responses to questions that may be of common interest to all bidders will be posted to the CSA website and/or communicated via email.
      
      
   4. Amendments. At any time prior to the deadline for submission of proposals, CSA may, for any reason, modify the RFP documents by amendment which will be posted to the CSA website and/or communicated via email.

1. Requirements and Proposal Documents to Include:
   • Technical Approach, Methodology and Detailed Work Plan. The Technical Proposal should describe in detail how the bidder intends to carry out the requirements described in the Terms of Reference
   • Qualifications of Key Personnel. Please attach CVs that demonstrate how the team proposed meets the minimum requirements listed in section 5 (Minimum Requirements)
   • Company profile – describing the nature of business, field of expertise
   • Company Registration documents
   • Valid Tax Clearance Certificate
   • Valid B-BBEE certificate or an affidavit 
   • Two client references that bidder recently provided similar goods/equipment/services to.
   • Signed quotation with contact information on vendor’s letterhead that addresses all elements in this solicitation. 
   • Signed Representation of Transparency, Integrity, Environmental and Social Responsibility

1. Evaluation Criteria In evaluating proposals, CSA will seek the best value for money considering the merits of the technical and costs proposals.

1. Proposal Timeline 

1. Resulting Award CSA anticipates entering into an agreement with the selected bidder by 22 November 2024.Any resulting agreement will be subject to the terms and conditions of CSA’s Services Agreement. A model form of agreement can be provided upon request.

This RFP does not obligate CSA to execute a contract, nor does it commit CSA to pay any costs incurred in the preparation or submission of the proposals. Furthermore, CSA reserves the right to reject any and all offers, if such action is considered to be in the best interest of CSA. CSA will, in its sole discretion, select the winning proposal and is not obligated to share individual evaluation results.

1. Confidentiality All proprietary information provided by the bidder shall be treated as confidential and will not be shared with potential or actual applicants during the solicitation process. This includes but is not limited to price quotations, cost proposals and technical proposals. CI may, but is not obliged to, post procurement awards on its public website after the solicitation process has concluded, and the contract has been awarded. CI’s evaluation results are confidential and applicant scoring will not be shared among bidders.

1. Code of Ethics All Offerors are expected to exercise the highest standards of conduct in preparing, submitting and if selected, eventually carrying out the specified work in accordance with CI’s Code of Ethics. Conservation International’s reputation derives from our commitment to our values: Integrity, Respect, Courage, Optimism, Passion and Teamwork. CI’s Code of Ethics (the “Code”) provides guidance to CI employees, service providers, experts, interns, and volunteers in living CI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to. Any violation of the Code of Ethics, as well as concerns regarding the integrity of the procurement process and documents should be reported to CI via its Ethics Hotline at www.ci.ethicspoint.com.