POSITION AVAILABLE: Human Resource and Operations Support Administrator

POSITION AVAILABLE: Human Resource and Operations Support Administrator

Experience

1 Year

Ad type

Human Resource, Administration, Human Resources, Operations, Opportunity, Employment, Vacancies

Position

Entry Level

POSITION AVAILABLE: Human Resource and Operations Support Administrator

  • Experience

    1 Year

  • Location

    21 Nelson Road, Observatory, Cape Town, Cape Town, Western Cape, South Africa

  • Qualification

    Entry Level

  • Industry

    Opportunity, Employment, Vacancies
  • Date Posted

    1 week ago

  • Apply Before

    05 Jul, 2024

Common Good seeks to employ a dedicated HR and Operations Support Administrator to provide administrative support and coordinate events across collaboration schools. Responsibilities include general HR, recruitment and operations administration within our Education Programme. The role requires professionalism, effective time management and initiative.

JOB TITLE: Human Resource and Operations Support Administrator

 

THE OPPORTUNITY

We seek a dedicated and proactive HR and Operations Support Administrator responsible for providing administrative support and coordinating school and School Operating Partner events across our collaboration schools. Your role will involve assisting with general HR administration, recruitment administration, and operations administrative support as part of our Enabling Environment Team in our Education Programme. Conducting yourself confidently and professionally is essential, as managing and prioritising your time and tasks effectively and taking initiative. We are looking for a self-starter who is committed to self-improvement and development. 
If you are passionate about making a difference in the lives of children and improving the quality of education in South Africa, and if you have the relevant experience and a passion for justice, then this opportunity may be the perfect fit for you.


YOU’LL THRIVE IN THIS ROLE IF…
You are detail-oriented, proactive, and able to manage your time effectively. You possess strong interpersonal skills to handle confidential information with discretion and integrity to build relationships at all levels. You can work independently and as part of a team, adapting to varying operational needs. Proficiency in Microsoft Office and strong administrative skills are essential, as is effective communication both in writing and verbally. A foundational understanding of HR processes and legislation and the ability to multi-task and remain flexible will support your commitment to diligently handling HR and operational functions.


KEY RESPONSIBILITIES 
The successful individual will be responsible for the following duties, which are not limited to:
•    Human Resources and General Administration
•    Providing clerical and administrative support to the collaboration schools’ HR office.
•    Assisting with day-to-day operations of the HR functions and duties across all schools.
•    Compiling and updating employee records (hard and soft copies).
•    Assisting with any ad hoc duties (including office administration) as required by the HR officer.
•    Ensuring all new employee documentation - maintain employee files and all relevant HR documentation.
•    Ensure the relevant HR database is current, accurate, and compliant with legislation.
•    Prepare, organise, and maintain HR records - maintain an accurate record-keeping system.
•    Take minutes at specified meetings.
•    Print minutes for meetings.
•    Participate in HR projects.
•    Recruitment and Selection
•    Printing CVs as per the SGB requirements.
•    Setting up interview appointments and coordinating logistics.
•    Prepping interview packs.
•    Updating and filing of interview guides.
•    When successful candidates have been identified, arrange criminal checks and reference checks.
•    Preparing induction packs.
•    Operations Administration Support
•    Support with post-school applications for matriculants.
•    Data capturing support with Markbook.
•    Curriculum and Assessment printing and data capturing
•    General Operations Support


MINIMUM REQUIREMENTS
•    1-year experience in a similar role.
•    Familiar with various HR processes.
•    Familiar with hr-related legislation and compliance requirements
•    Studying towards a bachelor's degree in human resources, business administration, or a related field (or an equivalent combination of education and experience).
•    Proficient in Microsoft Office 365
•    Willingness to contribute to the values and ethos of Common Good is essential.
•    NB! Your own transport is essential, as you will need to travel between locations.

 

COMPETENCIES AND ABILITIES
•    Strong attention to detail and accuracy
•    Is a proactive self-starter able to set their priorities. 
•    Able to handle confidential information with discretion.
•    Able to work independently and in a team.
•    Has a high work ethic with high levels of integrity.
•    Strong interpersonal skills and ability to build relationships with employees at all levels.
•    Able to effectively multi-task.
•    Able to adapt and remain flexible with operational requirements.
 

 

 

SKILLS AND KNOWLEDGE
•    Effective written and verbal communication skills.
•    Able to set own timelines for completion of tasks.
•    Proficient in Microsoft Office Applications.
•    Administration Skills.

 

APPLICATION REQUIREMENTS

Please ensure you meet all the minimum requirements.

Send a motivational cover letter, your CV and two recent work references, along with the “consent by job applicant” form, by the Friday, 5 July 2024
To: hr@commongood.org.za
REF: Indicate the job title in the subject line.

Applications received without the “consent by job applicant” form will not be considered (Download the full job advert).


 

Skills
Communication Time management Problem-solving Collaboration Conflict resolution Teamwork Attention to detail Organization Adaptability