ACCOUNTANT

  POSITION                      : ACCOUNTANT

OFFICE                           : PRETORIA

CLOSING                      : 05 JULY 2024

OUT is a South African based Not for Profit Organisation aimed at enabling socially just, inclusive, and equitable societies that are free of discrimination and stigma for all LGBT+ people. OUT works to secure the empowerment, human rights, access to equitable services and well-being of lesbian, gay, bisexual, and transgender plus communities in South Africa, the region and internationally.

OUT LGBT Well-being is currently recruiting a qualified and experienced Accountant to support all OUT LGBT Well-being projects, including the USAID-funded project. 

This position will report directly to the Finance Manager and will be for a fixed term.

JOB PURPOSE

The accountant is responsible for the general bookkeeping, monthly and annual financial profit, and loss statements, as well as balance sheets, cashflow projections, and financial reporting for all programmes run by the organisation as per funder requirements and deadlines. Financial reporting includes Monthly Mid-Year and Annual Reporting. The accountant contributes to the development of organisational strategy, financial planning and budgeting, and financial management. 

KEY DUTIES AND RESPONSIBILITIES:

1. Funder reporting and interactions 

•      Assists Finance Manager in drafting new budgets for projects as well as redirections of current budgets  

•      Calculate & create inter-account transfer requisitions for recover from funders 

•      Calculate and manage overhead recoveries per project, create journals 

•      Calculate, manage, and update salary recoveries per project and overall 

•      Provides reports for all projects to Finance Manager, check allocations (update individual project 'Actuals vs Budget' spreadsheets) 

•      Complete funder specific financial report templates, recovery detail and overhead allocation schedule before the 8th of each month. 

2. General financial tasks  

1. Check payment requisitions and sign off before payments are made. 
2. Ensure documents are complete and comply with policies.  
3. Capture all transactions on QuickBooks  
4. Reconcile all bank accounts  
5. Complete all month end routines on QuickBooks  
6. Reconcile all balance sheet items  
7. Calculate & update overhead & salary recoveries for all projects and create payment requisitions/ journals so that all salaries and overheads are recovered. 
8. Check and capture Petty Cash on QuickBooks monthly, and reconcile - also create journals 
9. Create monthly salary & overhead journals for all relevant projects, salary control, PAYE, and credit cards. 
10. Prepare and capture journals and keep proper record of them. 
11. Ensure that benefits are calculated accurately and transferred to the appropriate bank account monthly e.g severance, 13th cheque and so on 
12. Keep cashflow spreadsheet updated as budgets change. 
13. Capture actuals per line item for all projects plus overheads and salaries on cashflow sheet  
14. Assist auditors in project audits as well as annual overall audit and write audit journals 
15. Create all invoices & statements 
16. Submit VAT bi-monthly on e-filing for the organisation and follow up with SARS when necessary 
17. Complete and submit PAYE returns  

3. Grants Management and Compliance  

1. Assist Subrecipient to understand pre-award assessment process and ensure that implementing they have systems in place to manage grant/s.
2. Assist Subrecipient to understand pre-award assessment process and ensure that implementing they have systems in place to manage grant/s. 
3. Assist with financial reporting of the Subrecipient and timeliness of the reports. 
4. Assist in review financial reports and providing feedback for appropriate corrective action. 
5. Develop and maintain tracking systems on other identified sub-recipients' compliance issues. 
6. Provide training and orientation to sub recipients on donor rules and regulations as well as the organization's policies and procedures. 
7. Plan financial trainings customized to the individual needs of subrecipient(s) and facilitate training sessions as needed.

QUALIFICATIONS, EXPERIENCE AND COMPETENCIES

1. BCom Financial Degree and/or related experience.  
2. At least 7 years work related experience 
3. Experience in multi donor environment essential
4. Works well in a team, and is willing and able to develop and support team members
5. Reliability and integrity 
6. Problem solving orientation
7. Knowledge and understanding of electronic Bookkeeping Systems, QuickBooks preferable
8. Knowledge of VAT and other taxes
9. Strong planning and organizing skills 
10. Good number skills 
11. Strong time management skills

VETTING:

1. Qualification Verification
2. Criminal record checks
3. Credit checks

APPLICATION PROCESS :

1. Please only submit their 3-page (max) CV, and a motivation letter without supporting documents
2. Applications can be emailed to  recruitment@engagemenshealth.org.za .
3. For non-South Africans nationals or permanent residents, it is the responsibility of the applicant to attain a work permit from the Department of Home Affairs, and employment will depend on a valid work permit being in place.
4. LGBT community people are encouraged to apply.
5. OUT LGBT Well-being reserves the right not to make this appointment
6. If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful.
7. Only candidates who meets requirements will be contacted for the interviews.